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Scenario Modelling

FAQs about creating, comparing, and applying cashflow scenarios in BCB.

  1. What is scenario modelling?
    Scenario Modelling allows you to test potential business decisions against your baseline cashflow forecast before making commitments. 

    Scenarios help you understand how changes such as: 
    - Hiring staff 
    - Purchasing equipment 
    - Winning new work 
    - Delayed customer payments 
    - Cost increases 
  2. How do I create a scenario?
    To create a scenario: 
    1. Open the Scenarios page. 
    2. Select Create with Apollo. 
    3. Describe the business change you want to test in plain language. 

     For example: 
    - "Hire two tradespeople in November" 
    - "Delay customer payments by 30 days" 
    - "Purchase a new vehicle next quarter" 

    Apollo will analyse your request and create a proposed scenario. 
  3. Why is Apollo asking me additional questions?
    Apollo may ask follow-up questions when more information is needed to accurately model the scenario. 

    For example, when modelling new employees Apollo may ask about: 
    - Wages 
    - Employment type 
    - Start dates 
    - Ongoing costs 

    The more information you provide, the more tailored the scenario can be.

  4. What happens if I don't know the answer to a question?
    You can leave questions blank. 

    Where appropriate, Apollo will make reasonable assumptions based on the information available and clearly display those assumptions before creating the scenario. 
  5. What are scenario assumptions?
    Scenario Assumptions are the values Apollo uses to build the scenario. 

    Examples include: 
    - Employee numbers 
    - Wage estimates 
    - Start dates 
    - Payment timing 
    - Superannuation rates 
    - Recurring cost frequency 

    All assumptions are displayed so you can understand how the scenario was created. 

  6. Can I review a scenario before saving it?
    Before a scenario is saved, Apollo provides a detailed summary including: 
    - Your original request 
    - Any information supplied 
    - Assumptions used 
    - A summary of the proposed change 
    - The forecast entries that will be created 

     You can then choose to: 
    - Keep Scenario 
    - Discard

  7. What does "What was written" mean?
    The What was written section shows the forecast entries Apollo will add to the scenario. 
    This allows you to clearly see: 
    - Which categories were affected 
    - The values added or changed 
    - The timing of those changes 
    - Whether the changes are recurring or one-off 
  8. Do scenarios affect my live data?
    No. Scenarios never modify: 
    - Xero data 
    - MYOB data 
    - Simpro data 
    - Existing accounting transactions 

    Scenarios exist separately from your connected systems and are used for planning purposes only 

  9. What is the Baseline?
    The Baseline represents your current forecast without scenario changes applied. 

    When viewing a scenario, BCB compares the scenario forecast against the Baseline forecast so you can see the potential impact of the proposed change.


  10. Can I compare a scenario against my baseline?
    Yes. BCB allows you to compare a scenario against the Baseline forecast using: 
    - Forecast charts 
    - Closing balance comparisons 
    - Category level breakdowns 
    - Forecast period comparisons 

    This helps you understand exactly how a proposed decision affects future cashflow


  11. What does "Apply to Baseline" do?
    Apply to Baseline takes the approved scenario and incorporates those changes into your baseline forecast. 
    This should only be done when you have decided to proceed with the change being modelled. 

    Applying a scenario does not modify data in Xero, MYOB or Simpro. 

  12. What is Scenario limit?
    Scenario limits track the number of calculated scenarios created during your current billing period. 

    Available scenarios depend on your subscription plan

  13. Can I create best-case and worst-case scenarios?
    Yes. Many organisations create multiple scenarios to compare different outcomes and understand how various business decisions may affect future cashflow before acting.

  14. Does Apollo make business decisions for me?
    No. Apollo helps create and model scenarios based on the information provided, but all business decisions remain the responsibility of the user. 

    Scenario results should be used for planning and decision support and should not be considered guarantees of future outcomes